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October 12, 2009 Regular Monthly Village Board Meeting
Village of Cobb
Regular Monthly Meeting
October 12, 2009
President Robert Roelli called the regular monthly meeting of the Village of Cobb to order at 6:00 p.m., at the Village Hall. Roll call. Quorum present. Board members present were Richard Campbell, Laurie Trevorrow, Arnold Fritsch, John Wienkes, and Donald Ritchie. Russ Zingg arrived at 6:01 p.m. Also in attendance was Mark Flanagan. Motion by Wienkes, seconded by Trevorrow to approve posting and compliance with the open meeting law. Voice vote, all in favor. Motion carried.
CITIZENS AND DELEGATIONS
None
APPROVAL OF MINUTES - Motion by Campbell, and seconded by Fritsch to approve minutes from the regular meeting held on September 14, 2009 and the special meeting held on September 23, 2009. Motion carried by voice vote.
TREASURERS REPORT – The treasurer reported the following bank balances on September 30th:
General Checking Account Bank Balance $ 30,546.75
Outstanding Checks $ 2,395.56
FPSHA Fire Truck A/C ($10,000.00) $ 10,000.00
Checking – Operating A/C $ 15,755.63
Checkbook Balance $ 28,151.19
Petty Cash $ 25.00
General Prime Flex Bank Balance $ 57,527.11
General Prime Flex Savings $ 53,589.42
FPSHA Prime Flex Savings $ 3,937.69
Sewer Checking Account Bank Balance $ 25,755.09
Outstanding Checks $ 1,055.57
Sewer Replacement Fund $ 7,995.00
Checking – Operating Account $ 24,699.52
Checkbook Balance $ 25,755.09
Sewer Prime Flex $101,964.15
Water Checking Account Bank Balance $ 85,349.85
Outstanding Checks $ 0.00
Checkbook Balance $ 85,349.85
Water Prime Flex $ 57,402.33
Outstanding Customer A/R $ 8,157.37
Motion by Campbell and seconded by Trevorrow to accept the Treasurer’s Reports as presented. Motion carried.
COMMITTEE AND COMMISSION REPORTS
Library Board: The minutes for the August 18th, August 25th, and September 10th meetings and agenda for the September 15th regular meeting were reviewed. Trevorrow informed the Village Board that the Library Board prepared an evaluation format and completed an evaluation on Library Director Sherry Nagel. The Library Board is also working on updating the job description for the Library Helper as the current one is outdated.
Cobb-Eden Fire District: Agenda for the October 5th meeting and minutes from the July 30th meeting were distributed.
UNFINISHED BUSINESS
Survey/Resolution: Mark Flanagan and the Clerk spoke with Attorney Eileen Brownlee regarding the property located in front of Frontier FS during the Cobb Lumber survey outcome. There is a discrepancy with the street location. Attorney Brownlee advice was to clarify the land description on a separate sheet, get a “dedicated street” designated and platted, and to be sure and follow through and complete at this time.
Zoning Administrator: Dennis Hampton was not able to attend this meeting as he had a conflict with another meeting. The Board directed the Clerk to ask Dennis to come to the next meeting, if available.
Electronics/Appliance Collection: The Clerk reminded the Board about the upcoming Computers/Electronics/Appliances collection sponsored by Resource Solutions & the UW Extension-Iowa County on Saturday, October 24th from 8:00 a.m. until 12:00 noon at the Iowa County Highway Department. An email notice was sent to those on the Village email distribution list and flyers posted in the posting locations along with being posted on the Village website.
NEW BUSINESS
2010 Ambulance Service Agreement: Motion by Ritchie, and seconded by Wienkes to approve renewal of the 2010 Ambulance Service Agreement with the Highland Joint Fire District at the same rate of $2,200. Roll call vote, 7-0. Motion carried.
Community Collaboration for Planning: Fritsch asked permission of the Board to work with neighboring communities to consider collaborating on the pros and cons of ones’ community regarding perspectives as they are driving into each community. Fritsch suggested working with the Village of Rewey, for one, as they are also going through the Comprehensive Planning stage. Trevorrow stated she felt it is good to solicit perspectives from those outside your own community. The Board directed Fritsch to pursue the idea.
MSIPLT Committee: Information was received from Iowa County Highway Commissioner Craig Hardy looking for members to serve on a committee to oversee selection of projects for the 2010-2011 MSIPLT projects. Roelli volunteered to serve on this committee. School Street project could possibly qualify for this program.
Community Welcome Packages: Royal Bank had contacted the Village Clerk regarding the possibility of providing Welcome Packages to new members of the community. They would be asking for the Village’s help in providing names and addresses of new residents. Information would be provided for any interested businesses regarding services and operation hours, along with information for Village services, etc. Royal Bank would be using this as a marketing too, but is interested in including anyone wanting to be involved. Suggestions were that the Welcome Packages should come from an organization, as opposed to a business in the community. Motion by Wienkes, and seconded by Zingg to table this matter. Voice vote, all in favor. Motion carried.
Delinquent Utilities to Tax Roll: Motion by Campbell, and seconded by Trevorrow to place the delinquent water, sewer, garbage, and recycling bills on the tax roll. Voice vote, all in favor. Motion carried.
Electronics Recycling Legislation: The Clerk distributed information regarding legislation requiring recycling of certain electronic devices from Wisconsin households and K-12 public schools. The current version of the bill has one specific requirement of Responsible Units (RUs) – the Village of Cobb is considered an RU. RUs must provide information to residents on electronics recycling options if the bills becomes law. The DNR would provide information on their web site to help RUs fulfill this outreach requirement.
Iowa County Humane Society 2010 Clinics: A letter was received from the Iowa County Humane Society once again offering low cost vaccination and licensing clinics for municipalities during 2010. Motion by Zingg, and seconded by Ritchie to offer this service again in 2010. Voice vote, all in favor. Motion carried.
Boulevard Right-of Ways: Discussion regarding various encumbrances on Village rights-of-way. The bush on the corner of the Jerry Hasburgh property will be cut back when the bush goes dormant this fall. Mark Flanagan is working with Barb Ellery on the corner of Wilson Street and Benson Street. The Board directed the Clerk to send a letter signed by the Village Board, along with a copy of the ordinance, to Vicki Hugill regarding the rocks in the median strip in front of her home. The above ground rocks must be removed, but the plants can stay as long as they do not become a sight obstruction.
2010 Budget Preparations: The Clerk reminded the Board that they were supposed to hold all committee meetings prior to this meeting. The Clerk also stated that it is the Board’s responsibility to create the budget and decide what items to include or remove, not the Clerk, and without holding committee meetings to make those decision it is very hard to present numbers. The Clerk stated that she put a Closed Session agenda item on this meeting in case the Board would like to meet as a whole on personnel issues. Many numbers within the budget are affected by personnel wages and benefits. The Personnel Committee decided they would meet soon and bring back a recommendation to the full board. Campbell asked to include $3,000 for lime in the sewer budget. Samples will be taken after the corn is off to decide if lime is needed for sure or not. Discussion regarding the need for painting at the Fire Station. Roofs on the Village buildings were replaced in 1993. This is another budget item to be looked at. This item should be listed for 2011 replacement. Zingg commented that the total library budget went up 8% and the Board cannot continue doing this when the Village total levy can only be raised 3% in 2010. It sounds like the Town of Eden will be staying with the same tractor lease agreement arrangement. The rate for police coverage will increase slightly for 2010. Motion by Zingg, and seconded by Trevorrow to remain at 4 hours per month for police protection from Iowa County Sheriff’s Department. Discussion regarding the need to replace the blacktop at the Community Building and school parking lot. This amount will probably need to be borrowed. The Clerk reminded the Board about the Wisconsin Retirement System unfunded liability balance that is growing to over $27,000. The Board directed the Clerk to check with Attorney Brownlee and Accountant Becky Wienkes to see if we can legally pay this amount off with funds from our sewer account by making a loan from the general fund to sewer and what interest rate would we be required to charge. The Board also directed the Clerk to get information on the process of putting the fire hydrant rent on the utility bill rather than the tax levy as far as 100% or other percentage (part to the tax levy and part on the utility bill) and the time frame to process the request with the Public Service Commission. The issue of a plow truck also needs to be considered for budgeting. Motion by Ritchie, and seconded by Trevorrow to set a special meeting date for budgeting on October 21st and to change the regular November meeting to follow the Budget Hearing on Monday, November 16th starting at 6:00 p.m. Voice vote, all in favor. Motion carried.
CORRESPONDENCE AND COMMUNICATIONS
-The Clerk learned that Iowa County will be setting their budget on November 10th, as Statute requires them to hold their annual meeting the second Tuesday after the first Monday
ZONING PERMITS
Zoning permit was issued to Steve & Korena Esser for windows and siding in the month of September.
Motion by Wienkes, second by Trevorrow to approve bills in the General, Sewer, and Water Account as presented. Motion carried.
Motion by Wienkes, and seconded by Trevorrow to adjourn. Voice vote. Motion carried. The regular monthly meeting of the Village of Cobb adjourned at 8:30 p.m.
Respectively submitted,
Lisa Riley, Village Clerk/Treasurer
• Minutes will be approved at the November 16, 2009, regular monthly Village Board meeting.
Archive:
February 8, 2010 Regular Monthly Village Board Meeting
January 11, 2010 Regular Monthly Village Board Meeting
December 14, 2009 Regular Monthly Village Board Meeting
November 16, 2009 Budget Public Hearing & Regular Monthly Village Board Meeting
October 28, 2009 Emergency Special Village Board Meeting
October 21, 2009 Special Village Board Meeting
October 12, 2009 Regular Monthly Village Board Meeting
September 23, 2009 Public Hearing & Special Village Board Meeting
September 14, 2009 Regular Monthly Village Board Meeting
August 10, 2009 Regular Monthly Village Board Meeting