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November 16, 2009 Budget Public Hearing & Regular Monthly Village Board Meeting
Village of Cobb- Budget Public Hearing and Regular Meeting
November 16, 2009
Public hearing was called to order at 6:00 p.m. Present were President Roelli, Richard Campbell, Russ Zingg, Laurie Trevorrow, Arnold Fritsch, John Wienkes, Donald Ritchie, Mark Flanagan, and Clerk Lisa Riley. This public hearing was for the Proposed 2010 Budget. The budget summary was presented as published, along with the detailed budget and gross mill rate as state aid amounts are not yet available. There were no questions or comments from the public as no citizens were in attendance. The levy limit is 3% for 2010. Motion by Zingg, and second by Wienkes to close the budget hearing at 6:16 p.m. Voice vote, all in favor. Budget hearing adjourned.
President Robert Roelli called the regular meeting of the Village of Cobb to order at 6:16 p.m., at the Village Hall. Roll call. Quorum present. Board members present were Richard Campbell, Russ Zingg, Laurie Trevorrow, Arnold Fritsch, John Wienkes, and Donald Ritchie. Motion by Wienkes, seconded by Trevorrow to approve posting and compliance with the open meeting law. Voice vote, all in favor. Motion carried.
CITIZENS AND DELEGATIONS
None
APPROVAL OF MINUTES - Motion by Zingg, and seconded by Fritsch to approve minutes from the regular meeting held on October 12, 2009 with amendment as requested by Trevorrow; the special meeting held on October 21, 2009; and the emergency special meeting held on October 28, 2009. Motion carried by voice vote.
TREASURERS REPORT – The treasurer reported the following bank balances on October 31st:
General Checking Account Bank Balance $ 11,333.22
Outstanding Checks $ 1,461.63
FPSHA Fire Truck A/C ($10,000.00) $ 0.00
Checking – Operating A/C $ 9,871.59
Checkbook Balance $ 9,871.59
Petty Cash $ 25.00
General Prime Flex Bank Balance $ 57,596.00
General Prime Flex Savings $ 53,653.68
FPSHA Prime Flex Savings $ 3,942.32
Sewer Checking Account Bank Balance $ 25,109.57
Outstanding Checks $ 203.01
Checking – Operating Account $ 24,906.56
Checkbook Balance $ 24,906.56
Sewer Prime Flex $102,086.26
Sewer Replacement Fund $38,509.43) 2008 Year End
Sewer Savings - $63,576.83
Water Checking Account Bank Balance $ 87,131.43
Outstanding Checks $ 0.00
Checkbook Balance $ 87,131.43
Water Prime Flex $ 57,471.07
Outstanding Customer A/R $ 24,472.55
Motion by Wienkes and seconded by Ritchie to accept the Treasurer’s Reports as presented. Motion carried. Motion by Wienkes, and seconded by Zingg to transfer $25,000 from Water Account Checking to the Water Prime Flex to earn a better interest rate on the monies. Roll call vote, 7-0. Motion carried.
COMMITTEE AND COMMISSION REPORTS
Library Board: The minutes for the September 15th meeting and agenda for the October 20th regular meeting were reviewed. Trevorrow stated she was unable to attend the last Library Board meeting, but provided an update of the following: a computer has been ordered for the teen area at the library with monies from the building fund, a Hispanic Outreach program was provided with grant monies through the library system, and an internet class program for Seniors had been provided. The Village Board acknowledged their appreciation for the memorial donation received from the Marvin Christopher family for the Cobb Public Library.
Cobb-Eden Fire District: Nothing new to report.
Iowa County Board of Supervisors: The agenda for the November 10th meeting was reviewed.
Plan Commission/Comprehensive Plan Update: The next meeting will be Wednesday, November 18th at 8:00 p.m. The Commission will continue working on completing the next chapter of the workbook.
UNFINISHED BUSINESS
Update on Plow Truck: The orange plow truck is currently at Hallada’s being repaired. The brake lines are done and they will be working on the manifold next.
ICAEDC Money Request: The Clerk had solicited information from area communities regarding contributing to the Iowa County Area Economic Development Corporation. Motion by Fritsch to contribute the amount requested of $884, $2 per capita, for the Village of Cobb. Motion died for lack of a second. Motion by Ritchie, and seconded by Zingg to table the request at least one year to see what other Iowa County communities do to support the program in 2010. Roll call vote, 6-1, with Fritsch voting naye. Motion carried.
PSC Hydrant Rent: The Clerk presented information from some Iowa County area communities, who responded to her request, regarding their current practice of charging residents for hydrant rent (via tax levy, direct billing, or combination of both). The Board also discussed monthly versus quarterly billing, the additional costs of changing billing cycles, putting a message on the utility bill to remind residents the monthly budget plan is available, the process of changing billing hydrant rent from the tax levy to direct billing, the larger number of delinquent bills going to tax roll this year, disconnection proceedings, and the need to apply for a 3% Simplified Rate Case water increase. Motion by Zingg, and seconded by Wienkes to direct the Clerk to start the process of applying for a 3% Simplified Rate Case (SRC) with Public Service Commission. Roll call vote, 7-0. Motion carried.
NEW BUSINESS
Flex Plan Level: Mark Flanagan asked the Board to consider raising the limit to contribute to the employees’ flex plan. Motion by Campbell, and seconded by Trevorrow to raise the limit to $2,400. Roll call vote, 7-0. Motion carried.
Resolution 2009-10: Motion by Ritchie, and seconded by Fritsch to adopt Resolution 2009-10 to adopt the 2010 budget and establish the necessary tax levies for the Village of Cobb, Iowa County at $123,423 which is a 3% growth applied to the allowable 2008 levy. No additional monies are being levied for debt service payments for 2010. Roll call vote, 7-0. Motion carried.
Fluoridation: A letter was received from the Iowa County Health Department because the Village has been identified as a community that does not currently fluoridate its water supply. The Health Department is asking for feedback from each municipality asking if they want further information or not. Motion by Trevorrow, and seconded by Zingg to send the form back that the Village is not interested in fluoridating or getting any additional information for various reasons. Voice vote, all in favor. Motion carried.
Tractor Rental Agreement: Motion by Zingg, and seconded by Ritchie to approve the tractor rental agreement again this year with the Town of Eden for 100 hours @ $30 for the period effective November 16, 2009 through November 16, 2010 with the remaining agreement items the same as previous years. Roll call vote, 7-0. Motion carried.
Annual Copier Maintenance Agreement: Motion by Campbell, and seconded by Trevorrow to approve the annual copier maintenance service agreement with Richland Center Office Supply for 18,000 copies @ .0189 for $340.20. Roll call vote, 7-0. Motion carried.
Badgerland Financial Engagement Letter: Motion by Campbell, and seconded by Zingg to approve the engagement letter for accounting services with Badgerland Financial for $1,625 to prepare the Village’s Annual Form C Financial Report, PSC Report, and adjusting entries. Roll call vote, 7-0. Motion carried.
MOU with Iowa County SVRS: Motion by Zingg, and seconded by Ritchie to approve the Memorandum of Understanding (MOU) with Iowa County to pay Iowa County to provide SVRS-related services for the Village at the rate of $135.00 per election and $50.00 to have the local races and candidates entered into the system. Roll call vote, 7-0. Motion carried.
LGIP Insurance Renewal: The Clerk presented information regarding renewal rates from the Local Government Property Insurance Fund (LGIP). The Village’s premium is projected to be a 9.8% decrease. Another letter was received declaring a $12 million dividend to fund policyholders of record as of September 1, 2009. The 2010 renewal dividend credit for the Village of Cobb is $558. Motion by Zingg, and seconded by Ritchie to renew the property insurance with the LGIP. Roll call vote, 7-0. Motion carried.
ARRA Funding Sources: The Clerk stated that a representative from Wisconsin Rural Water Association stopped by the Village Office to explain funding source opportunities available through the American Recovery and Reinvestment Act (ARRA) with Federal agencies, such as Rural Development. The Board directed the Clerk to contact Jay Jones at Rural Development to check on items such as an $80,000 public works truck, water reading system, speed sign, pickup for parks/roads, second well, or any other possibilities and report back in December.
Spring Election Dates: The Clerk informed the Board of the following Village Trustee positions up for re-election on April 6, 2010: Laurie Trevorrow, Donald Ritchie, and John Wienkes. She reminded the Board that the first day to circulate nomination papers is December 1, 2009 and the final day for filing nomination papers is 5:00 p.m. on Tuesday, January 5, 2010. Election packets will be forwarded to all incumbents.
Tax Newsletter/Assessment Roll: The Clerk asked for input on any items for the tax newsletter and asked the Board if they wanted to continue with the assessment roll listing. The Board directed the Clerk to have listings available for pick up, like last year, due to the cost of postage.
Holiday Office Hours: The Clerk asked permission to be closed the entire day on Christmas Eve. She also asked if there was a problem to take days off in January (20-23) to possibly attend the School Board Convention. The Board approved both requests.
CORRESPONDENCE AND COMMUNICATIONS
-An invitation to Delta 3 Engineering’s 2009 Client Appreciation Event on Thursday, December 3rd at the Baymont Inn & Suites & Convention Center in Belmont was received. The Clerk reminded the Board that RSVP’s need to be in by November 19th to the Village Clerk.
-A letter was received from Charter Communications regarding a price increase.
ZONING PERMITS
Zoning permit was issued to Gary Christopher for remodeling in the month of October.
Motion by Wienkes, second by Trevorrow to approve bills in the General, Sewer, and Water Account as presented. Motion carried.
Motion by Wienkes, and seconded by Campbell to adjourn. Voice vote. Motion carried. The regular monthly meeting of the Village of Cobb adjourned at 7:25 p.m.
Respectively submitted,
Lisa Riley, Village Clerk/Treasurer
• Minutes will be approved at the December 14, 2009, regular monthly Village Board meeting.
Archive:
February 8, 2010 Regular Monthly Village Board Meeting
January 11, 2010 Regular Monthly Village Board Meeting
December 14, 2009 Regular Monthly Village Board Meeting
November 16, 2009 Budget Public Hearing & Regular Monthly Village Board Meeting
October 28, 2009 Emergency Special Village Board Meeting
October 21, 2009 Special Village Board Meeting
October 12, 2009 Regular Monthly Village Board Meeting
September 23, 2009 Public Hearing & Special Village Board Meeting
September 14, 2009 Regular Monthly Village Board Meeting
August 10, 2009 Regular Monthly Village Board Meeting