Village of Cobb, Iowa County, Wisconsin : Meeting Minutes

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March 9, 2009 Regular Monthly Village Board Meeting

Village of Cobb
Regular Monthly Meeting
March 9, 2009

President Robert Roelli called the regular monthly meeting of the Village of Cobb to order at 6:00 p.m., at the Village Hall. Roll call. Quorum present. Board members present were Richard Campbell, Russ Zingg, Tom Miller, John Wienkes, and Donald Ritchie. Laurie Trevorrow was absent. Also in attendance were Larry Stenner and Mark Flanagan. Motion by Wienkes, second by Campbell to approve posting and compliance with the open meeting law. Voice vote, all in favor, with Trevorrow absent. Motion carried.

CITIZENS AND DELEGATIONS
None

APPROVAL OF MINUTES � - Motion by Miller, and second by Campbell to approve minutes from the regular meeting held on February 9, 2009. Motion carried by voice vote.
TREASURER�S REPORT � The treasurer reported the following bank balances on February 28th:

General Checking Account Bank Balance $ 20,787.00
Outstanding Checks $ 2,510.52
FPSHA Fire Truck A/C ($10,000.00) $ 10,000.00
Checking � Operating A/C $ 8,276.48
Checkbook Balance $ 18,276.48
Petty Cash $ 25.00
General Prime Flex Bank Balance $ 71,933.78
General Prime Flex Savings $ 68,032.22
FPSHA Prime Flex Savings $ 3,901.56
Sewer Checking Account Bank Balance $ 27,413.97
Outstanding Checks $ 0.00
Sewer Replacement Fund $ 7,995.00
Checking � Operating Account $ 19,418.97
Checkbook Balance $ 27,413.97
Sewer Prime Flex $118,602.17
Water Checking Account Bank Balance $ 74,951.88
Outstanding Checks $ 0.00
Checkbook Balance $ 74,951.88
Water Prime Flex $ 68,200.01
Outstanding Customer A/R $ 5,906.55

Motion by Zing and second by Wienkes to accept the Treasurer�s Report as presented. Motion carried.

COMMITTEE AND COMMISSION REPORTS

Library Board: The February 17th meeting agenda was distributed, along with the minutes from the January 20th meeting. The Clerk informed the Board members that author Bob Kann will be at the Cobb Public Library on Monday, March 23rd at 7:00 p.m. presenting his book, �Belle & Bob La Follette: Partners in Politics�. Trevorrow was absent and no other library update was given.

UNFINISHED BUSINESS

Fee Schedule: Motion by Zingg, and second by Ritchie to adopt the Village Fee Schedule as presented. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

NEW BUSINESS

Village Parcel #41.B: Larry Stenner addressed the Board regarding the railroad property, owned by the Village (parcel #41.B). Mr. Stenner would like to put a fence on the top of the ridge to avoid the trees, owned by the Village, from toppling onto his fence. Motion by Miller, and second by Ritchie to approve the Village attorney to draft a 20-year lease agreement for $1, at Stenner�s expense, included in the lease language that the Village is not responsible to maintain the fence, and the lease is to be null and void if the Stenner property is sold. Roll call vote, 6-0, with Trevorrow absent. Motion carried. Question had been asked by Bill Fisher if this same property was for sale and the Board stated it was not for sale.

Rural Water Conference: Motion by Zingg, and second by Wienkes to approve DPW Mark Flanagan to attend the annual Rural Water Conference in Green Bay. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

Steffes Property Request: A request was received from First American Title Insurance Company, via Attorney Eileen Brownlee, to resolve an overlap of legal descriptions owned by Terry and Janet Steffes and the Village. The Steffes� are interested in selling the property and want to resolve the boundary question which was previously discussed in 2002, but never resolved. After reviewing the information received from Attorney Brownlee and the title company, a motion was made by Zingg, and seconded by Campbell, to respond by directing the Steffes� to find the survey stakes, verify footage by the survey stakes, contact the Village once the survey stakes are located, allow the Village to make sure the footage is accurate, convey that all costs associated with the transaction be incurred by Terry and Janet Steffes, and bring back to the Village Board for formal approval. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

Federal Stimulus Projects: Mark Flanagan addressed the Board regarding the possibility of applying for Clean Water Fund loan monies created by the federal stimulus projects. In checking with Bart Nies, Delta 3 Engineering, the cost to apply would be approximately $150-$200 for the paperwork and monies could be used for a Village second well. There is approximately a 5% chance of getting any monies. Motion by Ritchie, and second by Zingg to apply for the monies with the costs between $150-$200 for engineering fees to file the proper paperwork. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

Early Fill Salt: The Early Fill Salt request form was received from Iowa County. Due to the mix-up/misplacement of last year�s Village completed form at the County, the issue was brought before the Board for approval of the early fill order so the item is recorded in the minutes. The Township of Eden will again allow the Village to store the early fill salt in their building. Motion by Zingg, and second by Campbell to approve an early fill salt order of 25 ton and for Mark Flanagan to hand deliver the completed request form to Iowa County. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

Web Site Design Contract: Motion by Zingg, and second by Wienkes to approve a three-year contract with Town Web Design, Inc. for $300 per year plus $10 for a domain name for a Village web site. The fee to design the web site is waived. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

Web Site Disclaimer/Waiver Resolution: Motion by Zingg, and second by Campbell to approve the Web Site Disclaimer and the Waiver Resolution as presented. Voice vote, all in favor, with Trevorrow absent. Motion carried.

Web Site Contact Information: The Clerk asked the Board how they would like their contact information on the new web site. Currently, the officials� names are on the web. The Board members stated they would prefer to not have their addresses and phone numbers listed on the web site.

Mission/Vision Statement/Logo: The Clerk stated that a mission/vision statement are typically included on web sites. Currently, the Village does not have one. The issue of a Village logo was also discussed. Board members are to consider options for the aforementioned and report back.

Badgerland Farm Credit Engagement Letter: Motion by Miller, and second by Zingg to approve the Engagement Letter for accounting services (PSC Report/Form C) in the amount of $1,625 with Badgerland Farm Credit Services. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

League Dinner/New Officials Workshop: The Clerk informed the Board about the upcoming League Dinner meeting on April 30th at Fennimore and the New Officials Workshop on May 8th in Madison. Anyone wanting to go to either event should contact the Clerk. There will still be time to decide by the next meeting.

Girl Scout Week Proclamation: Motion by Campbell, and second by Miller to issue a proclamation recognizing Girl Scout Week March 8 � 14, 2009. Voice vote, all in favor, with Trevorrow absent. Motion carried.

District Treasurer�s Meeting: Motion by Campbell, and second by Wienkes to approve the Clerk�s attendance at the District Treasurer�s Meeting in Portage on March 27th. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

Online Network for Employers Security Agreement: Motion by Roelli, and second by Zingg to approve the online network for employers security agreement for online reporting of health insurance, retirement reports, etc. Voice vote, all in favor, with Trevorrow absent. Motion carried.

Monthly Board Meeting Dates: The Clerk informed the Board that she is still running for Highland School Board and will know by the next meeting if she will continue to serve in this capacity. The consensus of the Board was that the second Monday of the month works better than the first Wednesday for monthly board meetings. The permanent change will have to be an amendment to the ordinance when it is decided for certain.

Rural Development Programs: The Clerk distributed information regarding programs available through Rural Development (USDA).

Resolution Opposing Proposed Changes to Prevailing Wage Law: Motion by Zingg, and second by Wienkes to adopt the Resolution Opposing Proposed Changes to Prevailing Wage Law, as recommended by engineer Bart Nies. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

Census 2010: The Clerk explained information received to date regarding Census 2010. There is a need to create a Complete Count Committee to assist in the process of counting all Village residents and to promote the Census. It was suggested to include an article in the spring newsletter and for Board members to discuss with Village residents.

View Insurance DVD: All Board members, Village Clerk Lisa Riley, and DPW Mark Flanagan viewed the 19 minute video received from the League of Wisconsin Municipalities. The request form will be submitted to receive payment for viewing

CORRESPONDENCE AND COMMUNICATIONS
-The animal licensing clinic was a success.
-Charter Communications letters were reviewed.
-A thank you note was received from �Tea Time� (library fundraiser) for the use of the Community building

ZONING PERMITS
No zoning permits were issued for the month of February.

Motion by Ritchie, second by Zingg to approve bills in the General, Sewer, and Water Account as presented. Motion carried.

Motion by Roelli, and seconded by Campbell to adjourn. Voice vote. Motion carried. The regular monthly meeting of the Village of Cobb adjourned at 7:45 p.m.

Respectively submitted,

Lisa Riley, Village Clerk/Treasurer

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