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January 12, 2009 Regular Monthly Village Board Meeting

Village of Cobb
Regular Monthly Meeting
January 12, 2009

President Robert Roelli called the regular monthly meeting of the Village of Cobb to order at 6:00 p.m., at the Village Hall. Roll call. Quorum present. Board members present were Richard Campbell, Russ Zingg, Laurie Trevorrow, Tom Miller, John Wienkes, and Donald Ritchie. Also in attendance were Mark Flanagan, Arnold Fritsch, Library Director Sherry Nagel, and WATDA Flex Plan Representative James Salerno. Motion by Wienkes, second by Trevorrow to approve posting and compliance with the open meeting law. Voice vote, all in favor. Motion carried.

CITIZENS AND DELEGATIONS - None

APPROVAL OF MINUTES � - Motion by Zingg, and second by Wienkes to approve minutes from the regular meeting held on January 12, 2009. Motion carried by voice vote.
TREASURERS REPORT � The treasurer reported the following bank balances on December 31st:

General Checking Account Bank Balance $ 56,338.55
Outstanding Checks $ N/A
FPSHA Fire Truck A/C ($10,000.00) $ 10,000.00
Checking � Operating A/C $ N/A
Checkbook Balance $ N/A
Petty Cash $ 25.00
General Prime Flex Bank Balance $169,085.18
General Prime Flex Savings $165,195.69
FPSHA Prime Flex Savings $ 3,889.49
Sewer Checking Account Bank Balance $ 22,719.67
Outstanding Checks $ 0.00
Sewer Replacement Fund $ 7,995.00
Checking � Operating Account $ 14,724.67
Checkbook Balance $ 22,719.67
Sewer Prime Flex $129,602.99
Water Checking Account Bank Balance $ 66,782.24
Outstanding Checks $ 0.00
Checkbook Balance $ 66,782.24
Water Prime Flex $ 67,987.45
Outstanding Customer A/R $ 3,191.56

Motion by Miller and second by Trevorrow to accept the Treasurer�s Report as presented. Motion carried.

COMMITTEE AND COMMISSION REPORTS

Library Board: The December 16th meeting agenda was distributed. No minutes were available at this time. Trevorrow stated there were no updates to report.

Cobb-Eden Fire District Board: The minutes for November 24th meeting and the agenda for the January 19th meeting were distributed. No further updates.

UNFINISHED BUSINESS

Fee Schedule: The Board directed Clerk Lisa Riley and DPW Mark Flanagan to work on a fee schedule as a starting point for the board to review at the next meeting. The Clerk has contacted neighboring communities for their fee schedules.

NEW BUSINESS
Name Placement on Spring Election Ballot: The Clerk presented a drawing for the placement of candidates for the Spring Election at 6:10 p.m. Tom Miller filed his Non-Candidacy papers and is not re-running. Robert Roelli is the only individual running for Village President. Arnold Fritsch filed nomination papers for the vacant position. As drawn, placement for Village Trustees: 1) Russell Zingg, 2) Arnold Fritsch and 3) Richard Campbell Sr.

Cell Tower Payments: The Clerk informed the Board that payment has been received from Bug Tussel Wireless for the tower railing/cage installment for $19,875 to reimburse the Village�s costs with Lane Tank and annual rent for the antennae of $7,200 for November 2008 through November 2009.

Emergency Backup for Well/Response to DNR: A letter was received from DNR regarding a Village response needed for an emergency backup for the well as stated in the annual review letter. The Village had looked into working with the Village of Linden during the millennium year 2000 as a means of affordable backup. When Mark previously checked into the cost of the hookup for the emergency generator back in 2000, the cost was approximately $2000. Motion by Zingg, and second by Wienkes to move forward with installing the hookup for the emergency shutoff for the Village of Linden�s portable generator if the cost is close to the previous estimate in 2000 and Linden is still willing to work with us. Roll call vote, 7-0. Motion carried. Motion by Zingg, and second by Campbell to approve Mark to spend up to $2,500 without bringing back to the board for additional approval. Roll call vote, 7-0. Motion carried.

Cost of Changing Inlet: Discussion regarding who is responsible for the cost of changing the inlet at 523 Marilyn Drive. Motion by Zingg, and second by Trevorrow that the customer, Nick and Chelsie Klaas, pay for the costs associated with changing the inlet as they chose where to locate their driveway and required it to be moved. Voice vote, all in favor, motion carried.

Animal Licensing Clinic: The Clerk informed the Board that a pet licensing clinic is scheduled in the Village of Cobb at the Community Center on Saturday, February 28th from 9:00 � 11:30 a.m.

Flex Plan Presentation: The Board had received and previously reviewed packets sent by James Salerno. Mr. Salerno asked if there were any questions. The main reason for signing up with a flex plan is to maintain pre-tax health insurance benefits for Mark Flanagan and to allow Lisa Riley and Sherry Nagel to utilize flex plan benefits. The Village will also realize approximately 30% tax savings with a flex plan. Mr. Salerno stated the Board needs to set a medical reimbursement limit. WATDA will fund the monies for the Village and oversee the reimbursement claims. A risk for the Village is if an employee is paid for reimbursement claim loss monies but has not yet paid all funds in. The law prevents the employer requiring the employee to repay the funds prior to resignation from the Village. The annual fee cost is $200 for the Village for preparation of all legal documents and for the company to maintain the funds. There is a $4.25/month fee per employee for participating in the program along with $1.00/month per person to have a Benny card (which acts like a debit card for eligible cost reimbursement at the location rather than submitting paper claim forms at a later date). The plan allows the Board to modify the medical reimbursement limit each year. If for any reason an employee does not use all the flex plan funds, the monies come back to the Village. There is a 1% deposit (approximately $12.75) required for the Benny card, which will be returned to the Village. Motion by Zingg, and second by Miller to join WATDA Services, Inc./Employee Benefit Resources for a full cafeteria/flexible spending account plan effective January 1, 2009 with a $2000 medical reimbursement limit per employee, the Village paying the $4.25/month/employee fee and the $1.00/month/employee fee for the Benny card for Mark Flanagan, Lisa Riley, and Sherry Nagel. Roll call vote, 7-0. Motion carried. James Salerno stated further paperwork will be sent for signatures.

CORRESPONDENCE AND COMMUNICATIONS
-A letter was received from Senator Dale Schulz regarding receiving his e-newsletter.
-New Highway Commissioner Craig Hardy wants to meet and greet with the Board in the near future.
-The Clerk distributed the monthly meeting dates through April which have been temporarily changed to the second Monday of the month.
-League of Wisconsin Municipalities Letter regarding possible cuts to local municipalities (recycling grants, etc.)
-Mark Flanagan stated reverse had gone out of the red plow truck and that it is currently at Hallada�s. Approximate cost to repair will be $2,000 - $3,000. Zingg stated that the Board is going to have to consider updating this truck or the big plow truck.

ZONING PERMITS
No zoning permits were issued for the month of December.

Motion by Wienkes, second by Zingg to approve bills in the General, Sewer, and Water Account as presented. Motion carried.

Motion by Roelli, and seconded by Campbell to adjourn. Voice vote. Motion carried. The regular monthly meeting of the Village of Cobb adjourned at 6:45 p.m.

Respectively submitted,

Lisa Riley, Village Clerk/Treasurer

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