Village of Cobb, Iowa County, Wisconsin : Meeting Minutes

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February 9, 2009 Regular Monthly Village Board Meeting

Village of Cobb
Regular Monthly Meeting
February 9, 2009

President Robert Roelli called the regular monthly meeting of the Village of Cobb to order at 6:00 p.m., at the Village Hall. Roll call. Quorum present. Board members present were Richard Campbell, Russ Zingg, Tom Miller, John Wienkes, and Donald Ritchie. Laurie Trevorrow was absent. Also in attendance were Lois Peart and Deanna Fulton from Iowa-Grant School District. Iowa County Highway Commissioner Craig Hardy arrived at 6:05 p.m. Motion by Wienkes, second by Zingg to approve posting and compliance with the open meeting law. Voice vote, all in favor. Motion carried.

CITIZENS AND DELEGATIONS

Lois Peart/Deanna Fulton � Lois thanked the Board again this year for the use of the ball diamonds for Iowa-Grant softball. Starting this year, schools cannot host tournaments unless they have a temporary 225 ft home run fence. The diamond at Scheper Park measures at 255 ft at the corners. Iowa-Grant softball coach, Deanna Fulton, distributed a handout to the board members explaining the request to install a temporary portable fence at Scheper Park during practices and home games. They are requesting: (1) 200 ft outfield fence; (2) ground sleeves that are placed in the ground and left in the ground; (3) fence posts are put into the sleeves and then the fence is put up (once the ground sleeves are in, the putting up and down of the fence is pretty easy); (4) IG is responsible for putting up and taking down the fence; (5) mowing in the outfield would remain Village of Cobb�s duty and it would be best if done when fence is not up (game days � the fence may be put up pretty early in the day); (6) IG softball would purchase the fence and it would be used only for IG softball. The fence would be stored at IG out of season. IG would also maintain the fence. The fence will likely be stored in the Village shed during the softball season, as items are now stored.

Iowa County Highway Commissioner Craig Hardy � New Highway Commissioner Craig Hardy introduced himself to the Board. He explained available programs and changes: Local Roads Program coming in July, new street sign requirement by 2014, projects for the federal stimulus package, etc. He encouraged the Board to contact him at any time with questions.

APPROVAL OF MINUTES � - Motion by Campbell, and second by Ritchie to approve minutes from the regular meeting held on January 12, 2009. Motion carried by voice vote.
TREASURERS REPORT � The treasurer reported the following bank balances on January 31st:

General Checking Account Bank Balance $ 72,575.88
Outstanding Checks $ N/A
FPSHA Fire Truck A/C ($10,000.00) $ 10,000.00
Checking � Operating A/C $ N/A
Checkbook Balance $ N/A
Petty Cash $ 25.00
General Prime Flex Bank Balance $221,693.89
General Prime Flex Savings $217,798.37
FPSHA Prime Flex Savings $ 3,895.52
Sewer Checking Account Bank Balance $ 23,870.67
Outstanding Checks $ 953.30
Sewer Replacement Fund $ 7,995.00
Checking � Operating Account $ 14,922.37
Checkbook Balance $ 22,917.37
Sewer Prime Flex $129,822.96
Water Checking Account Bank Balance $ 68,364.26
Outstanding Checks $ 0.00
Checkbook Balance $ 68,364.26
Water Prime Flex $ 68,102.84
Outstanding Customer A/R $ 20,958.58

Motion by Zing and second by Wienkes to accept the Treasurer�s Report as presented. Motion carried.

COMMITTEE AND COMMISSION REPORTS

Library Board: The January 20th meeting agenda was distributed, along with the minutes from the December 16th meeting. The Clerk stated there were 2 members resigning from the library board � Jane Barr and Jan Miller. The two proposed replacements are Linda Gard and Lanell Wagner. The Board thanked Jane Barr and Jan Miller for their years of service. Motion by Campbell, second by Miller to approve Linda Gard and Lanell Wagner to the Cobb Public Library Board. Voice vote, all in favor, with Trevorrow absent. Motion carried. Linda Gard will replace Jane Barr on February 17, 2009 and Lanell Wagner will replace Jan Miller on March 17, 2009. Trevorrow was absent and no library update was given.

UNFINISHED BUSINESS

Fee Schedule: A draft fee schedule was presented. Some changes were suggested. The Board directed the Clerk to make the suggested changes and bring back to the Board at the next meeting.

NEW BUSINESS

Iowa-Grant Use of Diamonds/Temporary Fence: Motion by Campbell, and second by Ritchie to approve the use of the ball diamonds again this year by Iowa-Grant softball and approve installation of a temporary home run fence under the conditions presented. Voice vote, all in favor, with Trevorrow absent. Motion carried.

Underage Drinking: A letter was received from the Iowa County Health Department regarding underage drinking and local policies and rules of operations of beer tents. The letter was encouraging all municipalities to consider adopting consistent beer tent policies in Iowa County. The consensus of the Board was to leave things as they currently are and to review the ordinance at the time of updating that particular section of the Code of Ordinances.

Bicycle Race: Chad Coyier has contacted the Village to inform them of an upcoming bicycle event to be held on June 21st. This event will be a 47 mile bike run travelling from Montfort, through Cobb, to Livingston, and back to Montfort. The Cobb Public Library will be a water stop and the group will be making a donation to the library for their assistance.

Flex Plan Resolution 2009-01: Motion by Zingg, and second by Wienkes to adopt Resolution 2009-01 a Resolution To Adopt a Cafeteria Plan and Providing for Other Details in Connection Therewith, provided and administered by WATDA Services, Inc. with a debit card amendment effective January 1, 2009. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

Engagement Letter � Accounting Services: This item was tabled until we receive an engagement letter.

Election Worker Appointment: Village Resident Judy Novak has stated she is interested in becoming a poll worker. Motion by Roelli, and second by Ritchie to appoint Judy Novak as an election inspector. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

General Obligation Debt Payment: The Clerk informed the Board that a $10,403.73 payment was due on the GO note by March 1st for the Highway 18/Library Remodeling/New Shop Construction project.

Water & Sewer BAN Payment: The Clerk informed the Board that the February 1st $11,395.00 interest payment for the Water and Sewer Bond Anticipation Note had been wired.

Village Website: A proposal was received from Town Web Design, Inc. for a village web site for a total cost of $310 per year with a 3-year commitment and free web design if the order is received by March 15th. The proposal includes free technical support and assistance, web hosting fee ($25/month) and domain fee ($10/year), extremely easy to use, 3 year commitment, and targeted for small municipalities due to the low cost. Currently, the Town of Dodgeville and the Town of Ridgeway are new customers. The Village of Ridgeway has recently contacted the company as an interested customer. Motion by Roelli, and second by Zingg to proceed with launching a Village web site. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

District IV Clerk�s Meeting: Motion by Roelli, and second by Wienkes to approve the Clerk�s attendance at the District IV Clerk�s meeting in Verona on February 26th if the clerk felt it was necessary in using her best judgment. Roll call vote, 6-1, with Zingg voting against and Trevorrow absent. Motion carried.

Municipal Treasurer�s Conference: Motion by Zingg, and second by Campbell to approve the Clerk�s attendance at the Municipal Treasurer�s Conference April 29th through May 1st at Manitowoc to earn education credits. Roll call vote, 6-0, with Trevorrow absent. Motion carried.

CORRESPONDENCE AND COMMUNICATIONS
-The Clerk reminded the Board that the Animal Licensing Clinic will be held at the Cobb Community Center on Saturday, February 28th from 9:00 a.m. until 11:30 a.m.
-The Clerk informed the Board that the 2008 tax collections went well and that approximately a dozen parcels were turned over to Iowa County as unpaid.

ZONING PERMITS
No zoning permits were issued for the month of January.

Motion by Zingg, second by Campbell to approve bills in the General, Sewer, and Water Account as presented. Motion carried.

Motion by Roelli, and seconded by Zingg to adjourn. Voice vote. Motion carried. The regular monthly meeting of the Village of Cobb adjourned at 7:00 p.m.

Respectively submitted,

Lisa Riley, Village Clerk/Treasurer

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