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December 14, 2009 Regular Monthly Village Board Meeting
Village of Cobb
Regular Monthly Meeting
December 14, 2009
President Robert Roelli called the regular meeting of the Village of Cobb to order at 6:00 p.m., at the Village Hall. Roll call. Quorum present. Board members present were Richard Campbell, Russ Zingg, , John Wienkes, and Donald Ritchie. Laurie Trevorrow and Arnold Fritsch were absent. Motion by Roelli, seconded by Zingg to approve posting and compliance with the open meeting law. Voice vote, all in favor, with Trevorrow and Fritsch absent. Motion carried.
CITIZENS AND DELEGATIONS
None
APPROVAL OF MINUTES - Motion by Wienkes, and seconded by Ritchie to approve minutes from the budget public hearing and regular meeting held on November 16, 2009. Motion carried by voice vote, with Trevorrow and Fritsch absent.
TREASURERS REPORT – The treasurer reported the following bank balances on November 30th:
General Checking Account Bank Balance $104,464.21
Outstanding Checks $ 3,725.80
FPSHA Fire Truck A/C ($10,000.00) $ 10,000.00
Checking – Operating A/C $ 90,738.41
Checkbook Balance $100,738.41
Petty Cash $ 25.00
General Prime Flex Bank Balance $ 57,662.75
General Prime Flex Savings $ 53,715.80
FPSHA Prime Flex Savings $ 3,946.95
Sewer Checking Account Bank Balance $ 34,951.83
Outstanding Checks $ 0.00
Checking – Operating Account $ 34,951.83
Checkbook Balance $ 34,951.83
Sewer Prime Flex $124,479.43
Sewer Replacement Fund $38,509.43) 2008 Year End
Sewer Savings - $85,970.00
Water Checking Account Bank Balance $ 71,939.23
Outstanding Checks $ 36.91
Checkbook Balance $ 71,902.32
Water Prime Flex $ 82,551.19
Outstanding Customer A/R $ 5,392.30
Motion by Ritchie and seconded by Campbell to accept the Treasurer’s Report as presented and to transfer $50,000 from Water Account Checking to the Water Prime Flex and transfer $50,000 from General Account Checking to the General Prime Flex to earn a better interest rate on the monies. Voice vote, all in favor, with Trevorrow and Fritsch absent. Motion carried. For security and economic times, it was suggested to put an item on next month’s agenda regarding the possibility of moving some monies to another bank.
COMMITTEE AND COMMISSION REPORTS
Library Board: The minutes for the October 20th meeting and agendas for the November 17th and December 15th regular meetings were reviewed. Library Director Sherry Nagel provided a brochure to Village Board members regarding Wisconsin Public Libraries and economic benefits in tough economic times. Additional library information shared with the board included: (1) the Cobb Public Library now has available for checkout the DVD “Alliant Energy’s PowerHouse TV program which was donated by Alliant Energy, (2) also available is an electricity usage meter for check out, and (3) an upcoming program to be offered on December 23rd is the Polar Express Pajama Party. No further updates were provided as Trevorrow was absent.
Cobb-Eden Fire District: The minutes for the October 19th meeting and agenda for November 30th were reviewed. A written resignation from the Fire District Board, effective January 1, 2010, was received from Kenneth Harris as the village representative.
Iowa County Board of Supervisors: The agenda for the December 15th meeting was reviewed.
Plan Commission/Comprehensive Plan Update: The 2nd meeting for December 16th has been postponed until January.
UNFINISHED BUSINESS
Update on Plow Truck: The exhaust and brakes are done on the orange plow truck. The tune up and carburetor still need to be done.
Funding Sources: After further review of the American Recovery and Reinvestment Act (ARRA) funding sources, it was consensus of the board to not pursue further at this time.
Zoning Administrator: The Clerk provided information regarding contact with Dennis Hampton and building contractor registration changes that became effective in 2009. Motion by Ritchie, seconded by Campbell to hire Dennis Hampton as the Village Zoning Administrator for $500 per year as proposed and have a contract drafted to bring back for approval. Roll call vote, 5-0, with Trevorrow and Fritsch absent. Motion carried.
NEW BUSINESS
Kenneth Harris Resignation: Motion by Ritchie, and seconded by Campbell to accept Kenneth Harris’ resignation from the Cobb-Eden Fire District Board with thanks for his years of service. Voice vote, all in favor, with Trevorrow and Fritsch absent. Motion carried.
Appoint New Member: Motion by Roelli, seconded by Wienkes to approve Ryan “Nick” Klaas as the new village representative for the Cobb-Eden Fire District Board. Voice vote, all in favor. Motion carried.
Use of Plow Truck: Mark asked for clarification on the Board’s expectations of when he should use the big plow truck (i.e. amount of snow fall, etc.). The Board supported his decision making process and stated that it costs more to run the big orange plow truck. When sanding/salting needs to be done, it makes the most sense to use the red ton truck.
2010 Animal Contract: Discussion regarding the request for a fee increase to the Iowa County Humane Society, but the board felt the village has been contributing more than other municipalities per capita. Motion by Wienkes, seconded by Zingg to approve the 2010 Stray Animal Contract with the Iowa County Humane Society and to pay the same fee of $500 this year. Roll call vote, 5-0, with Trevorrow and Fritsch absent. The Clerk reminded the Board that the pet vaccination/licensing clinic will be held on Saturday, January 30th.
Clean Water Fund Application: As recommended by Bart Nies, applications will be filed to the Clean Water Fund and Safe Drinking Water Fund to stay on the project list. Bart will take care of the paperwork and re-submit the same information as sent in June.
Tax Rate Information: The Clerk provided the amounts for the First Dollar Credit, Lottery Credit, Mill Rate, and Tax Assessment availability for the upcoming tax bills.
Tax Collection: The Clerk asked permission of the Board to hold the animal licensing clinic at the Village Office instead of the Community Building, to be able to also collect taxes that day in conjunction with the licensing clinic. The Clerk stated that she would be open to collect taxes on Saturday, January 30th from 8:30 a.m. until 12:30 p.m. and the vaccination clinic will be held from 9:00 a.m. until 11:00 a.m. The Board agreed to this request.
Tax Bill Overpayment Refunds: Motion by Zingg, seconded by Roelli to approve the tax bill overpayment refunds as presented. Roll call vote, 5-0, with Trevorrow and Fritsch absent. Motion carried.
County Assessment Proposal: Information regarding the countywide assessment proposal was reviewed. Motion by Zingg, seconded by Roelli to send letters opposing the proposed amendment to Senator Schulz and Representative Hilgenberg. Voice vote, all in favor, with Trevorrow and Fritsch absent. Motion carried.
Resolution 2009-11: Motion by Campbell, seconded by Ritchie to adopt Resolution 2009-11 authorizing certified election inspectors/poll workers/canvassers for the January 1, 2010 through December 31, 2011 cycle as follows: Certified Chief Inspectors
Carol L. Anderson, Susan Ehrler, Eileen Fingerson, Carolyn Nagel-Thomas, Linda Tucker; Election Inspectors – Donald Barritt, Margaret Benson, Karen Fisher, Lorraine Fritsch, Linda Gard, Connie Gard, Judy Novak, LaVon Tremelling, and Carol Wienkes. Voice vote, all in favor, with Trevorrow and Fritsch absent. Motion carried.
WRS Payoff: Motion by Ritchie, seconded by Campbell to pay off the unfunded liability with the Wisconsin Retirement System for approximately $27,000 with the December contribution report. Roll call vote, 5-0, with Trevorrow and Fritsch absent. Motion carried.
Sewer Loan to General Fund: Motion by Zingg, seconded by Wienkes to pay the Wisconsin Retirement System Unfunded Liability balance from available dollars in the sewer fund, use wage percentage reimbursement breakdown from sewer towards part of the payoff, and have an interfund loan to be repaid by the General Account with remaining funds at year end. Roll call vote, 5-0, with Trevorrow and Fritsch absent. Motion carried.
End of Year Bonus: Motion by Zingg, seconded by Wienkes to give end of year bonuses of $300 to Mark Flanagan and $300 to Lisa Riley ($150 for 2009 plus $150 which was missed in 2008) and $150 to Sherry Nagel ($75 for 2009 plus $75 which was missed in 2008). Roll call vote, 5-0, with Trevorrow and Fritsch absent. Motion carried.
CORRESPONDENCE AND COMMUNICATIONS
-Letter received from Charter Communications regarding completion of Chapter 11 restructuring
-Letter from Town & Country Sanitation regarding the implementation of the 2010 4% rate increase, $2,480 per month for garbage and recycling, as stated per contract.
-Email from Iowa County regarding snow assistance.
-Board member requested the clerk and public works director to calculate snow storm costs for the Village with using both trucks, tractor, and labor hours for the last snow storm
ZONING PERMITS
No zoning permits were issued in the month of November.
Motion by Campbell, second by Zingg to approve bills in the General, Sewer, and Water Account as presented. Motion carried.
Motion by Zingg, and seconded by Campbell to adjourn. Voice vote. Motion carried. The regular monthly meeting of the Village of Cobb adjourned at 7:15 p.m.
Respectively submitted,
Lisa Riley, Village Clerk/Treasurer
• Minutes will be approved at the January 11, 2010, regular monthly Village Board meeting.
Archive:
February 8, 2010 Regular Monthly Village Board Meeting
January 11, 2010 Regular Monthly Village Board Meeting
December 14, 2009 Regular Monthly Village Board Meeting
November 16, 2009 Budget Public Hearing & Regular Monthly Village Board Meeting
October 28, 2009 Emergency Special Village Board Meeting
October 21, 2009 Special Village Board Meeting
October 12, 2009 Regular Monthly Village Board Meeting
September 23, 2009 Public Hearing & Special Village Board Meeting
September 14, 2009 Regular Monthly Village Board Meeting
August 10, 2009 Regular Monthly Village Board Meeting