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August 10, 2009 Regular Monthly Village Board Meeting
Village of Cobb
Regular Monthly Meeting
August 10, 2009
President Robert Roelli called the regular monthly meeting of the Village of Cobb to order at 6:00 p.m., at the Village Hall. Roll call. Quorum present. Board members present were Richard Campbell, Russ Zingg, Laurie Trevorrow, Arnold Fritsch, and Donald Ritchie. John Wienkes arrived at 6:10 p.m. Also in attendance were Mark Flanagan, Cindy Reynolds, Sarah (Reynold’s Feed), Attorney Peg Koehler, and Attorney Bob Jackson. Motion by Zingg, second by Ritchie to approve posting and compliance with the open meeting law. Voice vote, all in favor, with Wienkes absent. Motion carried.
CITIZENS AND DELEGATIONS
Attorney Bob Jackson – Cobb Lumber Company property
Attorney Jackson, representing Bill Fisher/Cobb Lumber Company, and Attorney Peg Koehler, representing John & Cindy Reynolds/Reynolds Feed, introduced a revised resolution to vacate and discontinue certain portions of Drury Street, Eastman Street and certain portions of an unnamed 20’ wide alley running north and south through Block 4 in the Village of Cobb. After reviewing the resolution presented last month, it was concluded that Eastman Street would also need to be included in this process and therefore an amended notice was drafted. Following much discussion, it was decided that the Village should have Eastman Street surveyed to complete this transaction. An approximate survey cost of Eastman Street was provided by Schmit Engineering of $1,000 - $2,000 since they are completing the survey work for Cobb Lumber. Members of the Board debated the need to incur the cost of surveying and recording Eastman Street since it has always been there. Attorney Bob Jackson committed to pay ½ of the survey costs, on behalf of Bill Fisher/Cobb Lumber Company, to enable this transaction to move forward. Attorney Jackson also agreed to pay the cost of publication of the Class 3 notice in the Dodgeville Chronicle. Motion by Fritsch, and second by Wienkes to introduce the amended resolution and proceed to publish as presented. Roll call vote, 4-2, with Campbell and Ritchie voting naye and Zingg abstained. Motion carried.
APPROVAL OF MINUTES - Motion by Campbell, and second by Trevorrow to approve minutes from the regular meeting held on July 13, 2009. Motion carried by voice vote.
TREASURERS REPORT – The treasurer reported the following bank balances on July 31st:
General Checking Account Bank Balance $ 39,043.02
Outstanding Checks $ 1,558.50
FPSHA Fire Truck A/C ($10,000.00) $ 10,000.00
Checking – Operating A/C $ 27,484.52
Checkbook Balance $ 37,484.52
Petty Cash $ 25.00
General Prime Flex Bank Balance $ 57,377.66
General Prime Flex Savings $ 53,449.86
FPSHA Prime Flex Savings $ 3,927.80
Sewer Checking Account Bank Balance $ 17,943.58
Outstanding Checks $ 1,025.57
Sewer Replacement Fund $ 7,995.00
Checking – Operating Account $ 16,918.01
Checkbook Balance $ 16,918.01
Sewer Prime Flex $101,699.26
Water Checking Account Bank Balance $ 76,228.48
Outstanding Checks $ 0.00
Checkbook Balance $ 76,228.48
Water Prime Flex $ 68,666.69
Outstanding Customer A/R $ 28,425.63
Motion by Ritchie and second by Zingg to accept the Treasurer’s Reports as presented. Motion carried.
COMMITTEE AND COMMISSION REPORTS
Library Board: The minutes for the June 16th meeting and agenda for the July 21st meeting were reviewed. The used book sale will be held during Corn Roast again this year. Trevorrow also stated there was good attendance at the Summer Library programs.
Cobb-Eden Fire District Board: The 2010 budget for the Fire District was reviewed.
UNFINISHED BUSINESS
Cobb Community Center: The Clerk brought the purchase of chairs for the Community Center back to the Board due to the difference in estimated price presented earlier for a cheaper quality chair ($102.95 for 4 chairs with a 5 year warranty) and the recommendation of the vendor for the type of chair ordered by other customers ($149.95 for 4 chairs with a 10 year warranty) when the Clerk went to order them. Motion by Ritchie, and second by Campbell to purchase 20 heavier quality chairs as recommended by Richland Center Office Supply. Roll call vote, 7-0. Motion carried.
Cobb Lumber Company: Action taken above.
Zoning Administrator Proposal: This item was tabled until the next meeting.
Extraterritorial Plat Review: The Clerk contacted Scott Godfrey from Iowa County Planning and Development on how to proceed with the receipt of the proposed CSM’s for review . Since our ordinance does require review within 1 ½ miles from the Village boundaries, the form should be completed to say that the Village needs to review the plan. This requires the person filing the CSM to have the Village sign off. Wayne Grimm’s proposal was not changing anything, just allowing the use of the current septic system.
Fire Hydrant Repair: Discussion regarding the to repair and move the fire hydrant by Cobb Lumber Company. All four of the hydrants along that street are needed per code and cannot be eliminated. Mark Flanagan estimated the cost to be $1,600 - $1,700 per hydrant plus the cost for tapping the main and teeing. His cost estimate is approximately $5,000 for 2 hydrants. Motion by Zingg, and second by Ritchie to replace the 2 hydrants. Roll call vote, 7-0. Motion carried. The Board and Mark stated that the Village needs to look at budgeting yearly/every other year for fire hydrant replacement as the hydrants are getting old.
NEW BUSINESS
Survey of Eastman Street: With the ongoing title work and property sale from Cobb Lumber to Reynold’s Feed, the Village has learned that Eastman Street is not legally recorded. The Village must provide the metes and bounds of the street to the seller, Cobb Lumber. In order to do this, Attorney Eileen Brownlee advised the Village to have the area surveyed to provide accurate information. Attorney Jackson committed to the seller paying half the surveying costs for Eastman Street. Motion by Wienkes, second by Trevorrow to approve Schmit Engineering to proceed with surveying Eastman Street, from Wilson Street to Water Street, with ½ the cost being paid by the seller and the ½ to be paid by the Village but not to exceed $2,000 total. Roll call vote,
7-0. Motion carried.
Steffes Property/Quit Claim Deeds: Terry and Janet Steffes are selling their property on County G/Mifflin Street (old George Martin property) to Dana Thomas. As previously learned several months ago, the land description overlaps with the Village’s property. The Village had responded to a letter received from Dane County Title several months ago for the Steffes party to identify the property line stakes and the Village would verify and approve the location of the stakes to enable the legal description to be corrected. This process has now finally been completed and the quit claim deeds will be presented for signature. Motion by Zingg, and second by Ritchie to approve the Steffes property transaction and authorize Village President Bob Roelli and Village Clerk Lisa Riley to sign the quit claim deeds on behalf of the Village when the paperwork is received. Roll call vote, 7-0. Motion carried.
2010 Fire District Budget: Motion by Trevorrow, and second by Ritchie to approve the 2010 Fire District Budget as presented with the Village of Cobb levy being the same as 2009 at $12,442.00. Roll call vote, 7-0. Motion carried.
LP Gas: Motion by Wienkes, and second by Ritchie to approve a 600-gallon fuel Prepay Agreement with Charter Fuels for LP gas for the Village office at $1.299/gallon. Voice vote, all in favor. Motion carried.
Planning Commission: Motion by Roelli, second by Wienkes to create a Village Planning Commission with citizen members and appoint the following members to the Committee: John Dorshorst, Carol L. Anderson, Karen Fisher, Dan Baker, George Breiwa, and Village Board Liaison Arnold Fritsch. Voice vote, all in favor. Motion carried.
Iowa Co Economic Development: The Clerk asked permission of the Board for the Iowa County Economic Development Corporation to use the Community Center for area meetings, without a fee, as community members are invited to the meetings. A meeting is tentatively set for Thursday, September 17th. Voice vote, all in favor. Motion carried.
Charter Internet Agreement: In the past, the Village office and the Cobb Public Library have received Internet services for free through Charter Communications. Letters were received from Charter by both the office and the library stating that Charter is now required to charge a monthly fee of $29.99/month. The library has checked with the Southwest WI Library System and they will be converting their public access computers to their T-1 cable line with the system for internet connection. Contract options were reviewed. Motion by Zingg, and second by Trevorrow to approve the Charter Business Internet Service Agreement for internet services at the Village office for $29.99/month at the current speed. Roll call vote, 7-0. Motion carried. Option to increase the internet speed is available.
WRWA Utility Clerk Training: Motion by Wienkes, and second by Campbell to approve the Clerk’s attendance at the Wisconsin Rural Water Association Utility Clerk Training in Dodgeville on September 10th. Roll call vote, 7-0. Motion carried.
Treasurer’s Conference: Motion by Zingg, and second by Wienkes to approve the Clerk’s attendance at the Municipal Treasurer’s Association Conference in Wisconsin Dells September 23-25. The Clerk informed the Board that she may not go to this conference if other area clerks do not go to share expenses, but needed to get approval from the Board as the registration deadline would be past by the next Village Board meeting. The Clerk stated that area clerks she attends meetings with do not have to go through board approval as long as the training is budgeted for, so she is unsure who is going to attend at this time. Roll call vote, 7-0. Motion carried.
Code of Ordinance Review: The Board reviewed Section 6 of the Code of Ordinances. Arnold Fritsch left the meeting at 7:50 p.m. Motion by Zingg, and second by Trevorrow to table reviewing Section 7 until the next meeting. Voice vote, all in favor, with Fritsch absent. Motion carried. The Board suggested putting on next month’s agenda issues regarding sight obstructions in Village right-of-ways.
CORRESPONDENCE AND COMMUNICATIONS
-The Board reviewed a letter received from Representative Steve Hilgenberg
-Clerk reminded the Board that she will be out of the office August 19-21 for the Clerk’s Conference
ZONING PERMITS
No Zoning permits were issued in the month of July.
Motion by Wienkes, second by Zingg to approve bills in the General, Sewer, and Water Account as presented. Motion carried.
Motion by Wienkes, and seconded by Zingg to adjourn. Voice vote. Motion carried. The regular monthly meeting of the Village of Cobb adjourned at 8:35 p.m.
Respectively submitted,
Lisa Riley, Village Clerk/Treasurer
• Minutes will be approved at the September 14, 2009, regular monthly Village Board meeting.
Archive:
February 8, 2010 Regular Monthly Village Board Meeting
January 11, 2010 Regular Monthly Village Board Meeting
December 14, 2009 Regular Monthly Village Board Meeting
November 16, 2009 Budget Public Hearing & Regular Monthly Village Board Meeting
October 28, 2009 Emergency Special Village Board Meeting
October 21, 2009 Special Village Board Meeting
October 12, 2009 Regular Monthly Village Board Meeting
September 23, 2009 Public Hearing & Special Village Board Meeting
September 14, 2009 Regular Monthly Village Board Meeting
August 10, 2009 Regular Monthly Village Board Meeting